Party planner contract
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You can indicate that it’s a travel fee, and you can estimate a little over the cost to give yourself a buffer- whatever you need to do- but try as hard as you can to take those travel fees up front.īecause they are often large sums of money, and they are usually non-refundable (or only partially refundable). Use a travel planning website like Kayak to get a plan together and show costs. Here’s my biggest tip: I want you to start estimating travel costs and including them in your nonrefundable deposit fee whenever possible.ĭo some upfront research. I recommend this for TRAVEL and other big purchases. The easiest way to avoid this kind of debacle is to get payment in advance. Raise your hand if you’ve had to chase a client down to get reimbursed for something- materials, travel, etc? □♀️ Their people will be on you like white-on-rice if you use an image of a celeb on your social media promoting your business. Tip From Experience: this gets more and more critical the higher dollar value the event, or if the event involves individuals who are celebrities or public figures. However, don’t forget to get guests to sign off too if you know you’ll be using photos from this event in your portfolio (yes, I know it’s a pain, but don’t shoot the messenger here). I put these in every Wedding Planner Contract or Event Planner Agreement I write, so the Couple signs off as part of their event.
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You need to get in writing an irrevocable (they can’t “take it back”) license to use their “image and likeness” throughout all mediums you will be using. Without this permission, the individual can sue you for misappropriation of their image and likeness. This includes your blog, social media, marketing materials, ads, client spotlights, website photos, portfolio, ANYTHING at all related to your business. Here’s the truth: to use a photograph or image (or “likeness”) of someone in relation to your business, you need an Image Release, also known a a Model Release. □ Instead, establish the boundaries that will help you serve your clients and do your job well- starting with communication. I’m not asking you to log time or charge hourly for communication- at this point, I know y’all aren’t going to do that. You’re not meant to be at their beck and call at all times. Then why are you letting your planning clients use and abuse you?Įstablish boundaries- office hours- when they can call, text, or email.
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You wouldn’t call your hairstylist at 11pm on a Tuesday night demanding a coloring appointment for tomorrow. If you start banging on the door of a restaurant before it opens demanding food, they are going to tell you to scram. You don’t expect to roll up to your mechanic at 4am and have him answer the door. You’re working for them to plan a kickass wedding or event. You’re not supposed to be answering calls at 10pm to listen to them freak out about Great Aunt Alma.□ But here’s the thing: you’re not their therapist. Office Hours (and other limits on communication)Īlong the same lines of telling the client what you DO provide, it’s important to establish boundaries and remind them what you DON’T provide. Dig down here and do the work in determining what is and is not included in your services.į you need help with this, I’ve written at length- download our “ Strong Statements of Work” workbook to start nailing these terms down. Remember: it’s not enough to say, “wedding coordination services.” You need to specify who, what, when, where, how, how many, how much, and all of those other great questions.
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Make it easy on them by telling them exactly what you offer, for how long, how many times, how much it costs, etc. It’s easy for a client to get confused, especially when they’ve interviewed a few planners before choosing one. Every planner has different packages and different offerings. Wedding and Event planners- it’s the MOST critical for you guys to specifically define your services and scope of work. A Very, VERY specific statement of work.And guess what? It’s free and you don’t even need to give me your email to access it! □ I’ve used my years of experience working with wedding pros to compile this list of 5 Must Have Wedding Planner Contract Terms to include in your Event Planning Contracts. You do everything, all the time.īut while you’re busy taking care of everyone else’s problems, have you stopped and thought about your own? And how you might protect yourself if there’s a worst case scenario? HERE NOW COMES THE PLANNER, the master of the event, the spinner of plates, herder of drunken wedding guests, balancer of family dynamics, director of ceremonies, wiper of tears, and keeper of the peace!□ If this was a Game of Thrones introduction, your intro would be: Wedding Planner Contracts and Event Planner Contracts tend to be one of the longest contracts I write for wedding pros.